IT Project Management Mistakes to Avoid

Go Back

IT Project Management Mistakes to Avoid

project-management-mistakes

IT Executives are all too familiar with project mismanagement. Even with advanced Project Management Software, projects can go on for longer than planned and cost a lot more than they were budgeted for.

No two projects are the same, but projects all experience similar issues. Even the most experienced project managers can find themselves making small, yet significant mistakes when taking on a more complex project.

Here, we investigate some common project management mistakes and how to avoid making them:

Not setting goals and meeting with the full team from the get-go

It is vital for the whole team to understand responsibilities, roles, and deliverables of the project and team members right from the beginning. Therefore, it is imperative for the entire team to have a “kick-off” meeting. This first meeting assists expectations and ensures the team is more self-organised and self-dependent. This instills a greater level of accountability and ownership of the project.

Not breaking bigger projects down into smaller sections

Breaking a larger project down into smaller, manageable sections will make the team feel more in control, and more confident.
While breaking down the task at hand into smaller sections, communicate with your team and understand each facet of the project and the role each team member plays. Assign each task to the correct team members and create a time line for completion of each task.
This will make the task at hand easier to tackle, taking an overwhelming project and making it much less stressful.

Not placing priority on certain tasks

IT departments have many projects running at once, for both external and internal customers. It is important for the project manager and the team to understand which tasks take priority, and to communicate with each other when a priority shifts or changes.
Communicating daily about the tasks at hand will rid you of any probable future headaches, saving you hassle and unnecessary stress.

Forgetting the people management part of project management

Many project managers get focused on the sheer scope of the project, quality, cost, and timeline but forget about the people who are working on the project. Failing to manage a team properly, or micromanaging the team may impact quality, cost overruns and delays in deliverables.

To avoid this mismanagement issue, make sure that everyone on the team understands their role and why their role matters for the success of the project. This includes your team members, executives, sponsors, and related stakeholders. By keeping everyone in the loop and communicating with everyone involved in the project, you can ensure everyone is on the same page and has the same vision for the end-result of the project.

Forgetting the people management part of project management

Many project managers get focused on the sheer scope of the project, quality, cost, and timeline but forget about the people who are working on the project. Failing to manage a team properly, or micromanaging the team may impact quality, cost overruns and delays in deliverables.

To avoid this mismanagement issue, make sure that everyone on the team understands their role and why their role matters for the success of the project. This includes your team members, executives, sponsors, and related stakeholders. By keeping everyone in the loop and communicating with everyone involved in the project, you can ensure everyone is on the same page and has the same vision for the end-result of the project.

Not communicating regularly

Consistent communication is vital to the success of project management. Once a project gets going it is easy to lose your drive to communicate, miss team meetings and keep up to date with all parties involved.

This is easily averted by putting regular meetings in place. By sticking to these meetings and making them a priority, you help everyone stay on track.

Not using a tool for project management

There are a variety of advanced project management tools to assist you through the management of your project. These tools help keep every aspect of your project on track, ensuring deadlines are met and providing you with the opportunity to identify potential problems.

Your project documentation should be updated weekly and if there is an important change (change of deadline etc.) you should update your documentation immediately. This ensures your entire team is up to date with accurate information regarding the project.

In Summary

Every single one of these mistakes comes down to lack of proper communication with team members. It is imperative that project managers are aware of what is happening within the team, ensuring all team members are on the same page – and understand their role within the project.
Communication, transparency, and having strict systems in place will relieve unnecessary stress, and give your team the confidence they need to complete the project effectively.

Masterskill: Education through Innovation

Masterskill Project Management Courses:
New Project + Certification CompTIA
ELK95-016_rev1.0n_CompTIA Project+ (Exam PK0-004)

Related Masterskill courses:

CCT-185-S Project Management
COT-ST5-S Project Teams
COT-SI3-S IT Project Managemen
COT-SP5-S Project Management: Essentials
ELK95-001SG Project Management Professional (PMP)® Training: Aligned with PMBOK® Guide Fifth Edition)
ELK95-004SG PRINCE2 Practitioner Qualification (2009 Edition)
Dislike (0)